Daily manager reports
7× fasterTime per report
- Before
- 15 min
- After
- Under 2 min
AI and software for the work that runs your business.
We connect business information, build agents and operational software, and train the people who use them.
BOOK A DISCOVERY CALL
Your goals, your current setup, a practical next step.
Client case study
Less reporting.
Less reporting.
More time to run the business.
For an 80-person solar installation company, we connected daily reporting to payroll. Here is what changed.
Solar installation company
- 80 employees
- 15 reporting managers
Monthly payroll preparation
16 hrs savedManual processing time per month
- Before
- 16 hrs
- After
- 0 hrs
One connected workflow
Verbal updates and manual compilation became a structured handoff from reporting to payroll.
- Daily reports
- Structured records
- Payroll
See the measured math, all four automations, and the founder walkthrough—free by email.
DoctorWatt
What impressed us most was their ability to understand our unique challenges and translate them into an intuitive, scalable software solution.
The Offer
The First Win
The First Win
Automation
Pay for one workflow implementation. The Automation ROI Audit and training for three key employees are included at no additional charge for qualifying businesses.
Closed-Loop Workflow Protocol
Four stages.
One measurable improvement.
A practical route from the business constraint to a working automation your team can operate.
1
MeasureFind the Constraint.
We measure demand, delivery capacity and how work moves through your business to identify what is holding growth back.
2
IdentifyChoose the Winner.
Using the evidence and time study, we select the strongest opportunity, then agree its scope, expected return and success measures.
3
BuildThe Automation.
We connect your existing tools and build around your business rules, approvals and exceptions, then test the complete workflow against the agreed result.
4
ActivateTrain and Hand Over.
We train your team live and provide recordings and documentation so they can run the system confidently. Ongoing support is available after launch.
A perspective for your role
Ask AI about aitoc.io.
Choose your role. Get a summary focused on the decisions you make.
Open in your AI
Common questions
Straight answers.
A few practical details before we talk.
Which businesses do you work with?
Established businesses whose growth is making manual work, disconnected tools or reliance on a few key people harder to manage.
Where should we start?
Tell us what you want the business to achieve. We look at what is holding that back, whether it is winning enough work or delivering it. Then we rank practical improvements by expected return and time to results, so the first project addresses a priority that matters.
Can we keep the software we already use?
Where your tools work well, we connect them. A useful first automation can often sit around the software your team already knows.
We’re too busy. Do we have to manage the project?
We take responsibility for delivery, from mapping the work through to implementation and training. Your part is to set the goal, share how the business works and make key decisions. We plan those touchpoints with you, and provide documentation and recorded training to help the team take over.
What do you need from us to get started?
A goal, someone who knows the process and a few examples of the work. We guide the rest.
Our processes are messy and every job is different. Can this work?
Start with one real job. Following it from beginning to end reveals recurring tasks, handoffs and exceptions. That gives us something concrete to improve, even when the wider operation feels complicated.
Can we start with just one workflow?
That is the purpose of The First Win Automation. Choose one useful improvement, put it into operation and review the result before deciding what comes next.
How can we qualify for a free Audit?
Through The First Win Automation, qualifying established businesses pay for workflow implementation. The Audit and training for three key employees are included at no additional charge.
What do we receive at handover?
The delivered system, code, documentation, training and operating access. Ongoing support is agreed around how your team will run it.
What will we cover in the first conversation?
Bring the result you want and an example of what gets in the way. We’ll help you identify a useful starting point and whether we can help.
A note from our founder
Your goal comes first.
The technology follows.
NOT SURE WHAT TO AUTOMATE YET?
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Before you fix an operation, you need to see where the hours are going. RAFAI tracks your workflow and reveals the most expensive time patterns so you know what deserves attention first.
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RAFAI
64% of tracked time is automatable
